Registration, Fees and Financial Assistance
High School Registration
Do You Plan to be a Pony Athlete or Participate in an Activity?
Registration on SmartSchoolK12 will open on the following dates:
Fall Sports: August 1st
Winter Sports: October 1st
Spring Sports: February 1st
Need Help Covering the Costs of Your Participation?
Fill out and submit Educational Benefits Form before attempting to register on SmartSchoolK12: Nutrition Services - Stillwater Area Public Schools ISD 834 (stillwaterschools.org) By completing this form, you will find out if you are eligible for free or reduced meals, as well as assistance for other school-related activities.
Student Athlete Participation Requirements:
- Scroll down to MSHSL Athletic Teams and Independent Provider Activities.
Contact
Jacki Delahunt
Activities Secretary
delahuntj@stillwaterschools.org
Phone: 651-351-8030
Fax: 651-351-8033
Registration Information
- How to Register
- MSHSL Athletic Teams and Independent Provider Activities
- Fine Arts, Clubs & Activities
- Fees
- Financial Assistance
How to Register
The Affinety/SmartSchoolK12 consumer portal requires the use of Chrome or Firefox.
How to register your account on SMARTSCHOOLK12:
- Visit the website: SmartSchoolK12 and click the blue button "Click here to begin our setup process".
- You will need your student's ID number, which can be found in PowerSchool.
MSHSL Athletic Teams and Independent Provider Activities
Registering for Athletics
Including MSHSL athletic teams and independent provider activities
Before you participate in any practice, tryout or competition, you will need to complete the online registration process.
Step One:
- A sports-qualifying physical must be on file in our office before you can register online.
- Sports-qualifying physicals are good for three years.
- Take the blank form with you to your appointment, have the medical staff complete the form. Form can be found below.
- email the completed form to Jacki Delahunt delahuntj@stillwaterschools.org.
- A copy of the SQPE will be attached to each student's record in PowerSchool. In order to assist us with the process, before sending the document, please name it as follows: Student Last Name, Student First Name SQPE and date of the exam. (Example: Delahunt, Jacki SQPE 01.01.2022)
- After submitting the SQPE form, please allow up to 48 hours for the system to be updated.
To check the expiration date of your SQPE if you have previously registered for a sport on SmartSchoolK12:
- login to SmartSchoolK12
- go to students
- click "manage student"
- select a registration
- click "sports physical date"
- a pop up window will open showing the date
Step Two:
Once the sports-qualifying physical is on file and appears in the student athlete’s profile, the student athlete and a parent/guardian may read and complete the MSHSL forms, register and provide payment through SmartSchoolK12.
Home School | St. Croix Catholic | Salem Lutheran Student Athlete Requirements:
- Must be done in person at the SAHS Activities Office.
- A completed MSHSL Eligibility Brochure must be submitted each year when registering for the first sport of the school year.
- A current SQPE must be submitted or on file in the SAHS Activities Office.
- The MSHSL Eligibility Form can be found on the MSHSL Website: 2000-2001 Athletic Eligibility Information (mshsl.org) Please print and complete the form and bring it into the Activities Office when you register.
- Please call Jacki Delahunt (651.351.8030) or email (delahuntj@stillwaterschools.org) to arrange for a time to register.
Fine Arts, Clubs & Activities
Registering for Fine Arts, Clubs and Activities
Including fine arts, non-athletic MSHSL teams, clubs, activities, academic and service organizations
Before you participate in any meetings, you will need to complete the online registration process.
A one time yearly Fine Arts Activity Fee must be paid to allow you to register for Fine Arts Activities.
A one time yearly Activities Fee must be paid to allow you to register for Activities.
Registration for Clubs is required even though there is no registration fee.
Register and provide payment through SmartSchoolK12.
Fees
Activities & Fine Arts
Activities
$100 Activity Fee. Once paid, students will be able to register for multiple activities. (The Fall Dance Performance Team is not included in the Activity Fee.)
Fine Arts
$100 Fine Arts Activity Fee. Once paid, students will be able to register for multiple Fine Arts Activities.
Athletics
MSHSL athletic teams and non-athletic teams
Fees varies by team. Please see individual sports/non-athletic team for more information.
Independent Providers
$50. Additional registrations and fees will be payable to the sponsoring individual or organization.
Clubs, Academic and Service Organizations
No Fee. If awards are distributed, students will have to purchase awards earned.
Pony Strength Training
Varies by season and number of training sessions.
Financial Assistance
Financial assistance is available by filling out the Educational Benefits Form (Free & Reduced Meal Application).
Students who apply and qualify receive:
- Reduced fees to participate on school teams or clubs (does not apply to summer Pony Strength Training). If you qualify for reduced meals, the fee is 50%. If you qualify for free meals the fee is $25. Fees are automatically reduced in SmartSchoolK12.
- Free or reduced costs to rent musical instruments or purchase equipment or supplies needed for activities or sports.
- Many more benefits!
Families MUST fill out a new application for benefits at the beginning of each school year or benefits will expire! Applications will be processed beginning in August.
Scholarships
Available through Youth Advantage
651-342-1266
Frequently Asked Questions
- What do I need to register for?
- Is there a deadline for registration?
- How do I submit my SQPE Form?
- Do I submit my Immunization Records with my SQPE?
- When are Tryouts? Is there a Tryout Fee?
- Do I get a refund if I am cut from a team?
- Where do I find info on Practice Schedules?
- What about Competition Schedules?
- IS THE REGISTRATION PROCESS DIFFERENT FOR THE MIDDLE SCHOOLS?
What do I need to register for?
Registration via SmartSchoolK12 is required for participation in fine arts, non-athletic MSHSL teams, clubs, activities, academic and service organizations and will require completion of the online registration process before participating in any meetings. You will need your student's ID number, which can be found in PowerSchool in order to register.
Is there a deadline for registration?
Athletics
We request that you complete your registration at least 24 hours prior to the first day of your season. According to MSHSL rules, to be varsity eligible, you must register by the 4th Monday of the season. Tryout Sports: Individual coaches may not accept athletes after tryouts have started.
Clubs, Activities, and Fine Arts
All individuals should be registered before attending a meeting. To be eligible to participate, students must be registered, even if there is not a registration fee.
How do I submit my SQPE Form?
Sports Qualifying Physical Exams (SQPE) are good for three years from the date of the exam. The exam may not expire during the season for which you are registering. (A Well Child Check is not considered a SQPE).
Scan and send your completed SQPE to delahuntj@stillwaterschools.org or fax to 651-351-8033.
Do I submit my Immunization Records with my SQPE?
When are Tryouts? Is there a Tryout Fee?
Do I get a refund if I am cut from a team?
Where do I find info on Practice Schedules?
Practice schedules are determined by the head coach of each sport, practices may vary between levels. Student athletes should plan to practice or compete Monday through Saturday during their season. It is the responsibility of the student athlete to communicate practice information to their parents/guardians.
Practices and competitions are held on non-school days including, but not limited to, Teacher Workshop Days, Professional Development Days, Holidays, No School/Teacher Non Duty Days, Spring Break, Winter Break and Summer Break.
Sports seasons and start dates are determined by the Minnesota State High School League (MSHSL). School calendars are determined by individual school districts across the state and are approved by each district’s School Board.
Fall sports generally start before the first day of school and spring sports state tournaments generally occur after the last school day in the spring.
What about Competition Schedules?
View competition schedules
Parents/Guardians and student athletes are strongly encouraged to register for the “Notify Me” option on the site.
By registering, you will receive real time notifications for schedule changes due to weather, and play off contests.
IS THE REGISTRATION PROCESS DIFFERENT FOR THE MIDDLE SCHOOLS?
While each school uses SmartSchoolK12 to register for arts, athletics, clubs and activities, the points of contacts are different and the documentation requirements may differ as well. You may see more information regarding Middle School Registration processes by choosing a school below:
Middle School Registration
Middle School Participation Requirements:
Our middle schools offer a variety of activities for kids to get involved in. From sports and stock market club to music and yearbook, there's something for everyone!
- Completed registration via SmartSchoolK12 is required for participation in fine arts, non-athletic MSHSL teams, clubs, activities, academic and service organizations and will require completion of the online registration process before participating in any meetings.
- You will need your student's ID number, which can be found in PowerSchool.
- Current MSHSL Sports Qualifying Physical Exam (SQPE) form on file with the school office.
Learn more about the many opportunities for middle school students by exploring the websites below!
Contact
Dustin Vincent
Middle School Athletic Coordinator
vincentd@stillwaterschools.org
OMS Phone: 651-351-8597
SMS Phone: 651-351-6909
Registration Information
How to Register
The Affinety/SmartSchoolK12 consumer portal requires the use of Chrome or Firefox.
How to register your account on SMARTSCHOOLK12:
- Visit SmartSchoolK12 and click the blue button "Click here to begin our setup process".
- You will need your student's ID number, which can be found in PowerSchool.
Registering for Athletics
- Students must have a current Sports Qualifying Physical Examination Form on file in nurses office to be eligible to participate in athletics.
- Physical exams expire three years from the date of the exam.
- You will not be able to register for an activity if the expiration date occurs during the season for which you are registering.
Step One:
- Submit your physical exam form in one of the following ways:
For Oak-Land Middle School:
E-mail to: haumersenc@stillwaterschools.org
Fax to: 651-351-8505
Mail to: Oak-Land Middle School, 820 Manning Ave North, Lake Elmo, MN 55042, Attn: Physical Exam
For Stillwater Middle School:
E-mail to: hellerd@stillwaterschools.org
Fax to: 651-351-6999
Mail to: Stillwater Middle School, 523 W. Marsh Street, Stillwater, MN 55082, Attn: Physical Exam On-Line
Step Two:
Once the sports-qualifying physical is on file and appears in the student athlete’s profile, the student athlete and a parent/guardian may read and complete the MSHSL forms, register and provide payment through SmartSchoolK12.
Middle School Fees
Financial Assistance
Financial assistance is available by filling out the Educational Benefits Form (Free & Reduced Meal Application).
Students who apply and qualify receive:
- Reduced fees to participate on school teams or clubs (does not apply to summer Pony Strength Training). If you qualify for reduced meals, the fee is 50%. If you qualify for free meals the fee is $25. Fees are automatically reduced in SmartSchoolK12.
- Free or reduced costs to rent musical instruments or purchase equipment or supplies needed for activities or sports.
- Many more benefits!
Families MUST fill out a new application for benefits at the beginning of each school year or benefits will expire! Applications will be processed beginning in August.
Scholarships
Available through Youth Advantage
651-342-1266
Frequently Asked Questions
- What do I need to register for?
- Is there deadline for registration?
- How do I submit my SQPE Form?
- Do I submit my Immunization Records with my SQPE?
- When are Tryouts? Is there a Tryout Fee?
- Do I get a refund if I quit a team?
- Where do I find info on Practice Schedules?
- What about Competition Schedules?
What do I need to register for?
Registration via SmartSchoolK12 is required for participation in fine arts, non-athletic MSHSL teams, clubs, activities, academic and service organizations and will require completion of the online registration process before participating in any meetings. You will need your student's ID number, which can be found in PowerSchool in order to register.
Is there deadline for registration?
Athletics
We request that you complete your registration at least 24 hours prior to the first day of your season.
Registration Deadline: 10 days after the first day of practice.
Clubs, Activities, and Fine Arts
All individuals should be registered before attending a meeting. To be eligible to participate, students must be registered, even if there is not a registration fee.
How do I submit my SQPE Form?
You may submit your physical exam form in one of the following ways:
For Oak-Land Middle School:
E-mail to: haumersenc@stillwaterschools.org
Fax to: 651-351-8505
Mail to: Oak-Land Middle School, 820 Manning Ave North, Lake Elmo, MN 55042, Attn: Physical Exam
For Stillwater Middle School:
E-mail to: hellerd@stillwaterschools.org
Fax to: 651-351-6999
Mail to: Stillwater Middle School, 523 W. Marsh Street, Stillwater, MN 55082, Attn: Physical Exam On-Line
Do I submit my Immunization Records with my SQPE?
When are Tryouts? Is there a Tryout Fee?
Do I get a refund if I quit a team?
No refunds will be given after the fifth day of practice. If you drop before then the account used when registering will be credited. If you choose to delete your payment information on SmartSchoolK12 after registering, a check will be issued by the District #834 Accounts Payable Department after receiving School Board approval.
Where do I find info on Practice Schedules?
Practice schedules are determined by the head coach of each sport, practices may vary between levels. Student athletes should plan to practice or compete Monday through Saturday during their season. It is the responsibility of the student athlete to communicate practice information to their parents/guardians.
Practices and competitions are held on non-school days including, but not limited to, Teacher Workshop Days, Professional Development Days, Holidays, No School/Teacher Non Duty Days, Spring Break, Winter Break and Summer Break.
Sports seasons and start dates are determined by the Minnesota State High School League (MSHSL). School calendars are determined by individual school districts across the state and are approved by each district’s School Board.
Fall sports generally start before the first day of school and spring sports state tournaments generally occur after the last school day in the spring.
What about Competition Schedules?
View competition schedules
Parents/Guardians and student athletes are strongly encouraged to register for the “Notify Me” option on the site.
By registering, you will receive real time notifications for schedule changes due to weather, and play off contests.